FOR DIRECTORS AND SENIOR MANAGEMENT PERSONNEL
INTRODUCTION
The directors and senior management personnel of POLYTEX INDIA LIMITED (“Company”)
adopt this Code of Conduct and ethics (the “Code of Conduct”) to assist directors in fulfilling
their duties to the Company. The directors are entrusted with responsibility to oversee
management of the business and affairs of the Company.
This Code of Conduct is applicable to all the 'Officers' of the Company. The word Officer
would include members of the Board and members at Senior Management Level position.
Senior Management Level position includes personnel of the Company who comprise of all
members of management one level below the Board of Directors.
POLYTEX INDIA LIMITED has a long-standing commitment to compliance with applicable laws
and regulations and to operating in accordance with the highest standards of business
conduct. In many instances, the Code of Conduct guidelines and standards go beyond the
requirements of applicable law.
GUIDELINES FOR CONDUCT
Each officer should seek to use due care in the performance of his/her duties, be loyal to the
Company and act in good faith and in a manner the director reasonably believes to be in or
not opposed to the best interests of the Company. An officer should:
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use reasonable efforts to attend Board and Committee meetings regularly, whenever
invited. |
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provide sufficient time, energy and attention to the Company to ensure diligent
performance of his/her duties, including preparing for meetings and decision-making
by reviewing in advance any materials distributed and making reasonable inquiries. |
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be aware of and seek to fulfill his or her duties and responsibilities as set forth in the
Company’s Memorandum of Association, Articles of Association and Corporate
Governance guidelines, and |
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seek to comply with all applicable laws, regulations, confidentiality obligations and
Corporate Policies. |
CORPORATE BUSINESS OPPORTUNITIES
Except as described elsewhere herein, an officer can not engage in business until he/she does
not pre-empt or seize a corporate business opportunity. A corporate business opportunity is
(1) an opportunity in the Company’s line of business or proposed expansion or diversification,
(2) which the Company is financially able to undertake and
(3) which may be of interest to
the Company.
An officer who learns of such a corporate business opportunity and who wishes to participate
in it should disclose the opportunity to the Board of Directors. If the Board of Directors
determines that the Company have an actual or expected interest in the opportunity, then,
and only then, may the officer participate in it, provided that the officer has not wrongfully
utilized the Company's resources in order to acquire the opportunity.
CONFLICTS OF INTEREST
Officers are expected to dedicate their best efforts in advancing the Company's interests and
to make decisions that affect the Company based on the Company's best interests and
independent of outside influences.
A conflict of interest occurs when one’s private interests interfere in any way, or even appear
to interfere, with the interests of the Company. A conflict situation can arise when an officer
takes actions or has interests that make it difficult to perform his/her duties for the Company
objectively and effectively. An officer's obligation to conduct the Company's business in an
honest and ethical manner includes the ethical handling of actual or apparent conflicts of
interest between personal and business relationships.
Following are some common examples that illustrate actual or potential conflicts of interest:
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Owning an interest in a company that competes with or does business with POLYTEX
INDIA LIMITED |
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Participating in a joint venture, partnership or other business arrangement with the
Company, and |
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Employment with or serving as a director of a competitor, customer or supplier of the
Company. |
An officer who has an actual or potential conflict of interest, including any of the situations
described above, must disclose to the Board (1) the existence and nature of the actual or
potential conflict of interest and (2) all facts known to him/her regarding the transaction that
may be material to a judgment about whether to proceed with the transaction. The officer
may proceed with the transaction only after receiving approval from the Board.
LOANS
An officer shall not obtain any loans from the Company except with the Compliance of
requisite legal provisions.
GIFTS AND ENTERTAINMENT
When acting on behalf of the Company, officers should never request gifts, entertainment or
any other business courtesies from people doing business with the Company (including
customers, competitors, contractors and consultants and others).
Unsolicited gifts are permissible if they are customary and commonly accepted business
courtesies; not excessive in value; and given and accepted without an express or implied
understanding that the director is in any way obligated by acceptance of the gift. Gifts with a
value of over Rs. 10,000/- should only be accepted with the approval of the Audit
Committee.
Gifts of cash or cash equivalents (including gift certificates, securities, below-market loans,
etc.) in any amount are prohibited.
COMPANY PROPERTY
Officers have a responsibility to safeguard and properly use Company assets and resources, as
well as assets of other organizations that have been entrusted to the Company. Except as
specifically authorized, Company assets, including Company equipment, materials, resources
and proprietary information, must be used for Company business purposes only.
CONFIDENTIAL INFORMATION
Officers shall maintain the confidentiality of information entrusted to them by the Company.
The Company’s confidential and proprietary information shall not be inappropriately disclosed
or used for the personal gain or advantage of the officers or anyone other than the Company.
FAIR DEALING
Officers should endeavor to deal fairly with the Company’s Customers, Competitors and
Employees and should never take unfair advantage of others through manipulation,
concealment, abuse of privileged information, misrepresentation of material facts or any
other unfair dealing practice.
SECURITIES LAWS
It is Company policy to make full, fair, accurate, timely and understandable disclosure in
compliance with all applicable laws and regulations in all reports and documents that the
Company files with, or submits to, the Securities and Exchange Board of India, the Stock
Exchange, Registrar of Companies and in all other public communications made by the
Company. Directors must abide by applicable Company policies and procedures designed to
promote compliance with this policy.
INSIDER TRADING
Officers are prohibited by Company policy and the law from buying or selling securities of the
Company when in possession of material Unpublished Price Sensitive Information. Passing such
information on to someone who may buy or sell securities (tipping) is also illegal. The
prohibition applies to Company’s securities and to securities of other companies if they learn
material Unpublished Price Sensitive Information about other companies, such as the
Company’s customers or suppliers, in the course of duties for the Company. Officers are
subjected to additional requirements relating to reporting and effecting transactions in
Company securities.
COMPETITION LAWS
While the Company competes vigorously and creatively in its business activities, its efforts in
the marketplace must be conducted in accordance with all applicable Competition Act and
Regulations. Officers should not engage in any activity in violation of applicable Competition
Act.
ANTI-CORRUPTION LAWS
The Company conducts its international business activities in compliance with applicable Anti-
Corruption Act of the India and the laws of all other countries in which the Company conducts
business. The Anti-Corruption Act prohibits the Company and its officers, employees and
agents from giving or offering to give money or anything of value to a foreign official, a
foreign political party, a party official or a candidate for political office in order to influence
official acts or decisions of that person or entity, to obtain or retain business, or to secure
any improper advantage. Officers should not engage in any activity that might involve the
Company in a violation of the Anti-Corruption Act.
POLITICAL CONTRIBUTIONS
The Company will not make political contributions from corporate resources to any political
party, candidate or holder of public office, or political committee in violation of Section 293A
of the Companies Act, 1956. This includes monetary contributions as well as in-kind
contributions (such as the use of corporate property, personnel services or facilities).
Officers shall not cause the Company to make contribution to any political party or for any
political contribution without the prior approval of the Board. The officers must comply with
applicable laws and Company policy with respect to causing the Company to make political
contributions. Officers may not make personal political contributions on behalf of, or in the
name of, the Company. Officers will not be reimbursed or otherwise compensated for any
personal political contribution.
NON-COMPLIANCE
Suspected violations of this Code must be reported to the Chairman of the Board or the
Chairman of the Audit Committee. All reported violations would be appropriately
investigated. Officers who violate this Code may be subject to sanctions, up to and including
a request to resign or the Board’s seeking their removal where permitted by applicable law.
An Officer charged with a violation of this ’Code of Conduct’ should not participate in a vote
of the Committee or the Board concerning his/her alleged violation, but may be present at a
meeting of the Board or Committee convened for that purpose.
Any waiver of this ‘Code of Conduct’ must be approved by the Board of Directors and publicly
disclosed as required by law or regulation.
NO RIGHTS CREATED
This ‘Code of Conduct’ sets forth guidelines for conduct for the Board of Directors and Senior
Management personnel of the Company. It is not intended to and does not create any rights in
any director, officer, employee, client, supplier, competitor, shareholder or any other person
or entity.
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